SAIS Data Protection Policy - 2021 / 2022

Who is responsible for obtaining and processing the collected data?

SAIS Ensino Unipessoal, Lda, at Av. Sabóia, Nº 662-A, 2785-277 Monte Estoril, NIPC 510600808 is committed to being concise, clear and transparent about how personal information is used and obtained. SAIS will ensure all “data subjects” are aware of their rights under the legislation. SAIS will process personal data relating to you and your children. With regard to such processing, SAIS will qualify as a data controller. Personal data will only be disclosed to those of SAIS, staff and collaborators, who need access to personal data mainly for ensuring the provision of educational and other services.

What is Personal data?

“Personal data” is any data relating to an identified or identifiable person (“Data subject”). who is or can be identified either from the data or from the data in conjunction with other information that is in, or is likely to come into the possession of the data. The information includes factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of a living individual. This includes any expression of opinion about an individual and intentions towards an individual. Personal information also includes an identifier such as a name, an identification number, location data or an online identifier.

What data is obtained?

The categories of personal data that SAIS processes include, but are not limited to those in our pre-enrolment form. Generally, all personal data held by SAIS is provided directly by parents and/or by a pupils legal guardian. In some cases, nevertheless, third parties (e.g. representatives of former schools attended by pupils) supply data.

How is the data obtained?

Data is obtained through several different communication channels:
a) Through email exchanges;
b) Website;
c) Phone;
d) Through the online application interface and pre-enrolment forms;
e) During face-to-face meetings

All data obtained pertain towards the provision of educational and ancillary services. Please note that there are some mandatory categories of personal data necessary to SAIS in order to conclude the enrolment and provide the educational services to students at a high standard and in their best interest. The mandatory categories of personal data are included in the application form, which you have filled in on-line. Please take into consideration, that all the mandatory categories of data are necessary for SAIS to be able to evaluate your application and finally to enrol your child. Failure to provide all the information will lead to the impossibility of SAIS to process your application

What is the purposes for which SAIS processes your personal data?

Personal data that pertain to you or to the pupils are used for the following purposes:

1- Provision of educational and ancillary services:
a) Contact lists;
b) School related communications – newsletters, daily bulletin and emails;
c) Provision of educational services;
d) Setting up the virtual learning environment and granting access to online platforms;
e) Organising school trips and events;
f) Participating in school related events;
g) Provision of any food arrangements with our catering company due to existing food allergies or special dietary requirements;

2- Complying with our legal obligations and lawful purposes:
a) Activating school insurance and posterior communication if deemed necessary in case of accidents.
b) Billing software supplier;
c) Communication with our accountant’s office;
d) Communication with the ministry of education and other governmental organisations;
e) Communication with Cambridge Assessment International Education;
f) Communication with Social Security and the Finances Department;
g) Compliance with other legal obligations and for lawful purposes.

SAIS needs your consent to process personal data for:

a) The use of pupils´ photographs and videos for the various school publications, on SAIS´ website and social media pages;
b) Health issues, specific dietary requirements and/or food allergies.
c) To be sent our daily bulletin;

With which third parties may your personal data be shared with?

The data processed by SAIS may be shared with others always respecting confidentiality and respect to the following:
a) Insurance companies
b) Catering Service
c) Direção Geral de Educação
d) Cambridge Assessement International Education
e) Accountants Office and other organisations directly connected to our billing software supplier;
f) Social Security
g) To appropriate regulatory bodies and professional advisers;
h) Extra-curricular activities and activities which are of interest to our student body;
i) Subcontractors who do the processing and treatment of the personal data collected;
j) Judicial or administrative authorities, where yielding information is mandatory (e.g court orders);

What are your rights related to the processing of Personal Data held by SAIS?

The General Data Protection Regulation (GDPR) provides certain rights related to the processing of personal data, that both you and pupils have. SAIS respects all the rights mentioned under the GDPR and is committed to furnishing the appropriate means by which you can exercise these rights, according to the following: The right to access, to rectification, to erasure, to restriction of processing, to data portability, to object, to lodge a complaint, and to withdraw your consent given for various processing operations.

We will also confer the right to oppose to the usage of your personal data for marketing purposes of any kind.

If you did not oppose from receiving marketing and information bulletins whilst filling in the data consent file, you may request this at a later time. You always have the right to withdraw consent, where given, or otherwise object to direct marketing.

Should you wish to limit or object to any such use, or would like further information please contact: geral@sais-estoril.com or through regular mail to: Av. Sabóia, Nº 662-A 2785-277 Monte Estoril.

For how long is Personal data retained?

SAIS will retain personal data no longer than is necessary for the specified purpose or purposes for which it was given. As a general rule, the information will be kept for the duration of the pupil´s time in school. Thereafter, once the data has fulfilled its purpose it will be destroyed.

Changes to the data protection policy

SAIS reserves the right to at any time, review, change or make amendments to the data protection policy as deemed appropriate. Any substantial changes will be notified on our website.